Introduction

While many international programs are straightforward, those in high-risk areas require additional planning to minimize risks to students, faculty, staff, and the institution’s reputation. This checklist outlines key considerations for preparation and risk mitigation.

       Insurance Coverage

• Ensure all faculty, staff, and students have international health insurance, including coverage for emergency evacuations.
• Confirm whether General Liability insurance covers all anticipated program activities.
• Determine if supplemental insurance is required for participants to access immediate medical care for in-country injuries.
• Decide if faculty and students must obtain supplemental insurance before participation. If not, consider requiring a waiver of liability acknowledging assumed risks.

Comprehensive and Accurate Program Descriptions

• Clearly outline all risks and activities in written or video program descriptions.
• Provide explicit emergency response instructions for participants.
• Identify and share contact details for an in-country emergency contact (available 24/7).
• Ensure all participants know how to reach emergency contacts when needed.

Emergency Communication Protocols

• Assign responsibility for monitoring U.S. State Department travel advisories and registering with the U.S. Consulate before departure.
• Designate an institutional point of contact for real-time monitoring of the program and communication with in-country contacts and participant family members.
• Maintain up-to-date contact information for all participants (cell phones, WhatsApp, email, home addresses) and their emergency contacts. Multiple communication methods are essential, especially in natural disasters.

Post-Program Review

• Conduct a debrief or survey to identify unforeseen risks, such as unsafe housing, transportation issues, or harassment incidents.
• Use participant feedback to improve future programs and address potential safety concerns.

Implementing Institutional Policies Abroad

• Ensure program materials explicitly state the institution’s right to remove participants at its sole discretion.
• Clarify who covers costs if a participant is removed from the program.
• Confirm that student handbooks and codes of conduct apply to students, faculty, and staff while abroad.
• Address potential challenges in enforcing policies on harassment, discrimination, alcohol use, free speech violations, and property theft in an international setting.

By following this checklist, institutions can enhance the safety, clarity, and effectiveness of their international programs in high-risk areas.

You can reach me at [email protected]

Written by Mary Kennard